Apliko
The team you didn't have to hire.
AI agents and automations that do the busywork — qualifying leads, replying, following up, and keeping your CRM in order. Whether you're a one-person business or a growing team, pick the job below you'd rather not do by hand.
The Standard Agency Model
- Configures the workflow, hands you the access credentials, and disappears.
- Charges high hourly rates for every intervention when an external API breaks.
- Leaves you completely alone with infrastructure issues when server resources run out.
The Apliko Partnership
- We host, scale, and monitor your automation infrastructure 24/7.
- We proactively update workflows when API versions change (e.g., OpenAI, Meta).
- We act as your internal automation department, ready for continuous growth.
The Complete Lifecycle
We don't just connect tools. We nurture processes.
We build the architecture so your automation is flawless, handles every exception, and doesn't crash on the ten-thousandth webhook of the day.
Audit & Strategy
We analyze your company's data flow to find bottlenecks and processes ready for automation.
Logic Design
We map out every scenario, incorporating advanced Error Handling before we build anything.
Implementation
We configure clean, modular workflows, integrate AI models, and deploy custom code where necessary.
Edge Testing
We run high-load simulations and verify system behavior under invalid input data and edge cases.
Continuous Evolution
We provide active monitoring, scale servers, patch API changes, and optimize AI query costs. Zero downtime.
What we handle
Which department sounds like yours?
Pick the department you work in — you'll see the specific, repetitive tasks we automate for it.
Sales
Lead qualification, follow-ups and pipeline control.
Customer Support
Replies to routine questions and one shared inbox.
Operations & Logistics
Document onboarding, shipment tracking and candidate screening without manual work.
IT & Automation
Stable workflows, system integrations and resilience to API changes.
Finance
AI costs under control, matched to the revenue they generate.
Experience
Deployments already running
A few examples of industries and projects where AI automations and integrations already run in production.
Bookkeeping for a small business
Simple, fast statements instead of hours in a spreadsheet, with automatic integration to Poland's e-invoicing system (KSeF) — less manual work, more time to run the business.
Online community
Simplified contact with community members and automatic grouping of requests and recipients based on defined rules — less manual segmentation, faster response.
E-commerce
Automatic generation of sales documents and full automation of order handling — from placing the order to the invoice, no manual steps.
Pricing
How much does it cost?
Ballpark ranges so you can estimate your budget right away. We always give you an exact quote and timeline after a free consultation, tailored to the scope of your automation.
One-time — implementation
Single-process automation for a micro business
One repetitive process — e.g. sending a reminder, a simple form or a request — turned into an automatic step with no manual work.
Automation with email, SMS and other channels
Qualifying leads before anyone picks up the phone, or manual follow-ups and reminders turned into a workflow rule.
Multi-system automation
CRM, ERP and accounting running in isolation, or hours spent typing PDFs into an ERP — we tie it into one two-way flow.
AI cost optimization
Your AI bill is growing faster than the revenue it generates — we tune models, prompts and caching to your real usage data.
Recurring — maintenance
Automation hosting & maintenance
We take over your n8n workflow that keeps falling over and turn it into a monitored, maintained asset.
Automation monitoring
Anomaly detection and 24/7 alerts, before you hear about an outage from a client — like tracking shipments across multiple carriers.
API change response
OpenAI or Meta change their API and your automation breaks — we proactively track deprecations and patch integrations before you notice.
Net prices, indicative only. The final quote depends on the number of integrations, data volume and logic complexity.
One source of truth
Your AI coworkers all work from one Ilaro CRM record
An AI agent is only as good as the data it can see. We connect every coworker — lead qualifier, support assistant, follow-up bot — to a single client record in Ilaro CRM, so nothing lives in a separate inbox, spreadsheet or notebook.
From that same record, SendHub sends the emails and SMS your coworkers draft. Store the information once, act on it everywhere — no copy-pasting, no duplicated contacts, no conflicting versions of the truth.
- More effective: every agent sees the full history, so replies and follow-ups land in context.
- Saved time: the repetitive work runs itself — qualifying, replying, chasing, logging.
- Saved money: one platform for contacts, email and SMS instead of three subscriptions and a hire.
Lead qualifier
Support agent
Follow-up bot
One record in
Ilaro CRM
Every interaction, one timeline
SendHub email
SendHub SMS
Ways to automate
Custom code, n8n or RPA — we match the tool to the job
Not every automation needs the same approach. Here's a short breakdown of the differences and typical use cases for each.
Custom code
An app or service built from scratch — full control over logic, performance and integrations with any API.
Use case: unique processes, complex business logic, high scale, or when off-the-shelf tools can't handle the requirements — e.g. a custom AI agent engine, integrations with no ready-made connector.
n8n
A visual automation engine connecting apps through APIs and ready-made connectors — fast to deploy, easy to change without rewriting code.
Use case: flows between tools (CRM, email, spreadsheets, webhooks), AI coworker automations and integrations that need to ship fast and stay easy to maintain.
RPA
A robot that mimics human actions in the interface — clicking, typing and reading the screen where no API is available.
Use case: legacy systems with no API, desktop applications, manual data re-entry between systems — when the interface is the only way in.
One platform, not ten tools
Everything your business runs on — in one place
Your AI coworkers sit on top of Ilaro: a single platform that replaces a stack of separate subscriptions. One login, one source of truth, one bill.
CRM
Contacts, leads, pipeline, invoices and costs — one timeline per client.
SendHub
Email & SMS campaigns and templates, sent straight from the client record.
WorkHub
Projects, tasks, issues and work-time tracking for the whole team.
CMS
Website and blog content managed in the same platform as everything else.
SysWatch
24/7 monitoring of servers, uptime and incidents, plus a public status page.
Automation
Simple rules and advanced BPMN workflows that trigger the repetitive work.
Drive
Files and documents stored next to the clients and projects they belong to.
Booking
A public booking page so clients schedule themselves — no phone tag.
Recordings
Session recordings to see what really happened, tied to the right account.
Save time
The busywork runs automatically and nobody re-enters data between tools.
Save money
One platform instead of a stack of subscriptions — and a hire you didn't need to make.
Everything in one place
Clients, projects, messages and files share one source of truth — no silos.
Who do we build and maintain AI coworkers for?
Whether you want to free up your time or build a scalable AI-powered product, we tailor the infrastructure to your exact growth stage — solo or team.
- Startups & Founders: Build an AI-powered MVP at a fraction of the cost of traditional development. Focus on your business, and we'll ensure the logic runs reliably.
- Established Businesses: Automate tedious back-office processes. Connect your isolated SaaS systems (CRM, ERP, Accounting) into one cohesive data ecosystem.
- E-commerce Brands: Implement automated returns processing, generate personalized AI product recommendations, and route support tickets intelligently.
GDPR & Security
Your data stays where it should
Automations pass through client data, so we design them for GDPR compliance from day one — not as an afterthought.
GDPR compliance
A record of processing activities, data minimization, and a clear legal basis for every automation we deploy.
Hosted in the EU or on-premise
Infrastructure hosted in European data centers — or, if your industry requires it, deployed on-premise, on your own servers.
Encryption & access control
Data encrypted in transit and at rest, access restricted by roles and accounts — no secret ever lands in a public repository or spreadsheet.
Data processing agreement
We sign a standard Data Processing Agreement (DPA) before an automation ever touches a client's first record.
Frequently Asked Questions
Clearing up doubts about hosting, working with AI, and long-term process maintenance.
What happens when platforms like OpenAI or Facebook change their APIs?
This is exactly why we provide a maintenance service. API changes are a daily reality. Under our care, we are alerted to upcoming deprecations and refactor your workflows before the external service shuts down. Your automations simply won't break.
What technologies do you use to build these automations?
We choose the right tool for the job. We build custom-coded solutions (Python, Node.js) for highly complex logic, but we also leverage enterprise platforms like n8n or Make when it allows us to deploy faster without sacrificing scalability. Regardless of the stack, you get a robust, fully maintained solution.
Do I own the infrastructure and the created workflows?
Always. Once the deployment is finalized, you own 100% of the Intellectual Property for the workflows, custom code, and integrations. Our maintenance is a technical partnership to keep the environment healthy, not a vendor lock-in strategy.
What exactly is included in the "maintenance plan" (SLA)?
It includes hosting a dedicated infrastructure, 24/7 webhook error monitoring (alerting), secure system updates, regular backups, AI token cost optimization, and immediate engineering responses to third-party service outages.
Let's start working together
Tell us which repetitive work is eating your week. We'll design AI coworkers that handle it — built on one CRM, hosted and maintained by us.